University Area Commission Planning Committee 6 May 2009
Agenda:
There was no C&E Mtg. this month, due to the CPD Chief’s meeting on the westside occurring at the same time. We will meet again on July 2.
TomChairC&E Committee
The Community Relations Committee, due to scheduling conflicts, did not meet for the month of June. Items on the agenda included:
- Discussion of safety measures in light of recent burglaries
- Discussion of the utilization of media outlets to raise awareness on safety
- Preparation of the Neighborhood Address.
The committee will be convening Wednesday, July 1st in the Northwood and High Building, starting promptly at 8:00. Items on the agenda for June will be added into the upcoming meeting’s agenda on July 1st.
June 17, 2009 Tentative Agenda
6:30 Call to Order, Welcome, Roll Call
1. Elections Committee Report and Seating of New Commissioners
2. Approval of Minutes - Doreen Uhas Sauer Vote
3. Treasurer’s Report and Budget Proposal - Seth Golding Vote
Reports
1. City of Columbus Neighborhood Liaison – Isom Nivins Jr. Information
2. Columbus Police Department – Officer Smith (tentative) Information
3. Campus Partners – Steve Sterrett (tentative) Information
Presentation
1. Greg Davies, Mayor Coleman’s Deputy Chief of Staff - Issue 1
Public Comments & Announcements (3 minutes allowed per speaker)
Block Party Permit Requests (see details below)
Committee Highlight Reports
1. Zoning Committee – Ron Hupman, Chair Vote
2. Planning Committee – Doreen Uhas Sauer, Chair Information
3. Community Relations Committee – Rimar Villasenor, Chair Information
4. Governance Committee - David Hegley, Chair Information
5. Code and Environment Committee, Tom Wildman Information
5. Elections Committee, Peter O’Rourke, Chair Information
New Business
Adjournment - Next Meeting – July 15, 2009: 2231 N. High St Rm 100
On agenda items marked “Information” ask questions or reserve comments for
clarification only. Further discussion should be held outside of the Commission
meeting.
Agenda is subject to modifications by the presiding officer and items may be taken out of order.
33 E.17th Ave.
University Area Commission – Governance Committee
Meeting Notes – June 3, 2009
Present: Members: Sharon Young and David Hegley (Chair) Guests: Bill Graver, Doreen Uhas-Sauer, Excused: Grayson Atha, Becky Sterrett, Stephen Volkman
Meeting called to order @ 6:05 PM
1. Reviewed Committee member contributions to the UAC By laws index
-Only Commissioner Sterrett and Hegley provided updates.
-A reminder was given to attending members get their sections done
2. Discussion on format for the annual committee report due in June will include:
- A summary of the items the committee completed this year.
- Special emphasis on the Robert’s Rules of Order we researched during the year. The annual report will thus serve as a refresher on those items
3. Discussion on upcoming Commissioner Training to be put on by the Governance Committee
- Training will be scheduled for early fall, tentatively Sunday October 4th. Bill Graver will follow up to see if we can schedule the Northwood and High building Room 100
- Focus for training:
• Rules that govern the Commission. Including by laws and Robert’s Rules of order
• Zoning. This year we would like to focus on:
1. Zoning code (possibly use some of the training material put together by the city)
2. University Area overlay
3. New maps that include all the over lays in the district
4. We would also like to review the new zoning check list being worked on by Commissioner Serantes
5. Commissioner Graver will also ask Commissioner Grado to put together a small pamphlet regarding zoning.
- All Commissioners are encouraged to attend the training, but it is mandatory for all new Commissioners.
- Commissioner Uhas-Sauer may be able to do a tour of the area as part of this training. Details still need to be worked out
6. The Committee will not meet in July.
Meeting adjourned @ 7:01
Next Meeting is August 5, 2009 at Northwood and High Building Room 100 from 6:00 – 9:00 PM This will be a Joint meeting with Community Relations and Planning to kick off the new commission year and will include a pot luck with a similar format as the April 2009 meeting.
There are no contested races. We received candidate packets from four individuals. Two of them are running in District 4 where there are two open seats.
District 1 - No candidate packets received.
District 2 - Tom Wildman
District 3 - Miles Curtiss
District 4 - Rebecca Sterrett and Susan Keeny. Grayson Atha will not be running for reelection.
All of the candidate packets met the requirements for eligibility; however, I should mention that we did have to disqualify several signatures on more than one petition because of incomplete names and/or addresses outside the candidate’s district. None of these errors were enough to disqualify a candidate, because every petition had extra signatures, but it’s worth keeping in mind for the future.
The deadline for write-in candidates to submit paperwork is 4:30 PM Monday, June 1. Forms can be turned in at the UAC office or to me personally.
May 20, 2009 Tentative Agenda 6:30 Call to Order, Welcome, Roll Call
1. Approval of Minutes - Doreen Uhas Sauer Vote
2. Treasurer’s Report - Seth Golding Information Reports
1. City of Columbus Neighborhood Liaison – Isom Nivins Jr. - Information
2. Columbus Police Department – Officer Smith (tentative)- Information
3. Campus Partners – Steve Sterrett (tentative) Information Public Comments & Announcements (3 minutes allowed per speaker) Block Party Permit Requests
1. Magdiale Wolmark, Dragonfly NeoV, 245 King Ave -Vote Committee Highlight Reports
1. Zoning Committee – Ron Hupman, Chair- Vote
2. Planning Committee – Doreen Uhas Sauer, Chair- Information
3. Community Relations Committee – Rimar Villasenor, Chair- Information
4. Governance Committee - David Hegley, Chair- Information
5. Code and Environment Committee, Tom Wildman- Information
6. Elections Committee, Peter O’Rourke, Chair- Information
New Business Adjournment - Next Meeting – June 17, 2009: 2231 N. High St. Room 100 Agenda is subject to modifications by the presiding officer and items may be taken out of order.
Code Enforcement and Environment Committee Minutes7. May 2009
Present: Ahmed Ebady, Seth Golding, Joyce Hughes, Pete O’Rourke, Justin Pinsker, Tom WildmanExcused: Richard Talbot
Safety - Updates on crime, safety summit, 645-4545, pan-handling and vagrant encampments discussed.
Code-Environment - Discussed Bela’s letter concerning the Plasma Center. No action taken at this time.
- Discussed Lois’s letter in detail. An internal committee
- Motion was made by Tom Wildman and seconded by Seth Golding to have the C&E Committee send a letter to request Parks&Recreation place a sign in the Tuttle Park Parking Lot stating “Parking for Tuttle Park use only”. - Some discussion on pro’s and con’s. Overall, commissioners felt a sign would give the police department the right to ticket or tow should someone call in a complaint. Presently, they could not. (6) yeas (0) nays (0) abstencia - Telephone/Utility Pole Signs concern postponed till next month. - A motion was made by Justin Pinsker and seconded by Joyce Hughes to send a letter to Parks&Recreation to trim back a tree along the OSU portion of the bike path, for safety and line of sight concern.
An amendment was made to have the C&E Committee to either send a letter or contact verbally, both Parks&Recreation and the OSU Maintenance Staff to trim back a tree along the OSU portion of the bike path, for safety and line of sight concern. The amendment was accepted (6-0-0). (6) yeas (0) nays (0) abstencia .
meeting adjourned at 7:00 p.m.
Present: Members: Becky Sterrett, Sharon Young, Stephen Volkmann, Grayson Atha and David Hegley (Chair) Guests: Ayden Ergun (OSU Student) and Miles Curtis
Meeting called to order @ 6:10 PM
1. Discussed building an index for the UAC by laws.
Ø Goal is to identify key areas to build an index around. Each Committee member was assigned a general area to investigate and begin building an index around.
§ Committees – Stephen Volkmann
§ Elections – Becky Sterrett
§ Meetings – Grayson Atha
§ Members – David Hegley
§ Officers – Stephen Volkmann
§ Schedule – Sharon Young
Ø A draft of the information collected by each member will be collected prior to the next Committee meeting and complied by Commissioner Hegley.
2. Reviewed Robert’s Rules of order and how it deals with a motion to “refer to Committee”Ø “Refer to a committee”, According to Robert’s Rules the correct terminology is “Motion to Commit”, but refer to a committee is acceptable. The key points to this type of motion are:
§ It is a subsidiary motion to a main motion (treated just like a motion to amend)
§ Requires a majority vote to pass
§ Is amendable when it is the active motion on the floor. § Is debatable (only about the motion to commit). It is never in order to debate if the main motion is good or bad when discussing this subsidiary motion.
§ Always identify the committee to which the motion is being referred to
§ This motion can include instructions like: when to report back, etc.
§ Motion to Commit is amendable
3. Discussed whether there is merit to creating a formal letter writing policy for the Commission.
Ø The committee felt additional discussion was need on this topic but some areas discussed included:
§ Content of any letter the Commission is going to vote on should be provided with the agenda. If a letter is brought to the floor during the Commission meeting it should be referred to Committee.
§ There is merit to putting together a letter writing procedure that includes all the necessary information that could be covered in a letter from the Commission and where the letter should be sent, etc.
§ It was also recommended all committees include the roll call vote tally for any motion voted on including letters out of Committee.
4. Discussed if the January 2009 decision to follow Robert’s Rules of order in regards to when a Chairperson should speak was going OK. The Committee felt that situation is much better and moving forward with any additional by law changes is not necessary at this time.5. Commissioner Hegley gave an update on pending by law changes
Ø Ability of the Commission to rescind a vote, currently not allowed by UAC by laws, the committee voting to change this by laws after a review by City Officials. Currently this is under review by the City Attorney’s office and Mike Puckett .
Ø Removal of the Ex-Officio status currently held by all commissioners at Committee meetings. The Committee passed a motion to remove this by law pending Commission approval on 11/5/2008. Commissioner Hegley did not move this motion forward per original schedule at the April 2009 meeting. The Committee decided it was not fair with elections coming up to bring it the Commission in May for a first reading. The Committee recommends carrying this over to next Commission year business.
6. Commissioner Hegley provided a status update on Commission wide elections. The City has just provided the contact information requested by the Committee to send out letters of interest in this initiative. Letters should go out in May to all Area Commissions7. Other General Information
Ø The Committee would like to send out a highlight report that includes all the by Rules that were reviewed and clarified this year. This should be available by the June meeting.
Ø The Current speaker slips for the Commission were reviewed and the changes requested by the Committee. All were OK, although it was requested to change the time someone can turn in a slip to speak on zoning cases from 6:30 to 7:00.
Meeting Adjourned @ 7:03Next meeting is tentatively scheduled for June 3, 2009 @ Northwood and High Building, Room 100, 6:00 – 7:00 PM but this may change due to schedule conflicts for many of the Committee members.