Governance Committee Report- April 2, 2008
Meeting Notes – April 2, 2008
Present: Members: Sharon Young Catherine Girves, Sean Cunningham, Grayson Atha, Lisabeth Warncke, Robert Caldwell, Ian MacConnell and David Hegley (Chair)
Meeting called to order @ 7:07 PM
- Discussion on the appropriateness of the current UAC attendance policy
o Lengthy discussion on UAC requirements compared to other organizations regarding attendance policy.
o Examples from other organizations include:
- 3 Consecutive absences make a member inactive; attending 2 consecutive meetings reactivates them.
- 3 absences (any type) over the year = resignation
- Once the absences have exceeded the organization limit the person is removed, but they have the right to petition to get back in the organization.
o Conversation regarding UAC rules:
- The value of people on the Commission is their participation, so when people miss meetings the Commission looses their input.
- Having the ability to grant excused absences gives the Commission the opportunity to keep good people who must miss meetings for good reasons.
- There needs to be better enforcement of the current by laws.
o Final conclusion:
- No changes to the by laws will be made at this time
- Chairperson Hegley will contact First Vice President Graver to request better enforcement of the current by laws.
- Discussion on current UAC bylaws Article V, Section 10, giving all Commissioner Ex-Officio status at all Committee meetings. Key points of the conversation on the pros and cons of this Ex Officio status:
o Committees are supposed to do the heavy work of formulating a position to bring to the full Commission. Allowing everyone to vote can derail this work and not allow Committee work to come before the full commission.
o Gives people a reason to show up at Committee meetings because they have the opportunity to not only voice their position but also vote on them.
o Motion: Strike Article V, Section 10 from the UAC by laws, made by Commissioner Grayson, Seconded by Commissioner Warncke.
- Roll call vote: YES: Cunningham, Caldwell, Atha, Warncke, Hegley, NO: MacConnell, Girves, ABSTAIN: Young
- This will be moved to the full Commission for a vote in the near future.
Meeting adjourned @ 8:10 PM
Next Meeting: May 7, 2008 at University Baptist Church