Governance Committee Notes- June 3, 2009
University Area Commission – Governance Committee
Meeting Notes – June 3, 2009
Present: Members: Sharon Young and David Hegley (Chair) Guests: Bill Graver, Doreen Uhas-Sauer, Excused: Grayson Atha, Becky Sterrett, Stephen Volkman
Meeting called to order @ 6:05 PM
1. Reviewed Committee member contributions to the UAC By laws index
-Only Commissioner Sterrett and Hegley provided updates.
-A reminder was given to attending members get their sections done
2. Discussion on format for the annual committee report due in June will include:
- A summary of the items the committee completed this year.
- Special emphasis on the Robert’s Rules of Order we researched during the year. The annual report will thus serve as a refresher on those items
3. Discussion on upcoming Commissioner Training to be put on by the Governance Committee
- Training will be scheduled for early fall, tentatively Sunday October 4th. Bill Graver will follow up to see if we can schedule the Northwood and High building Room 100
- Focus for training:
• Rules that govern the Commission. Including by laws and Robert’s Rules of order
• Zoning. This year we would like to focus on:
1. Zoning code (possibly use some of the training material put together by the city)
2. University Area overlay
3. New maps that include all the over lays in the district
4. We would also like to review the new zoning check list being worked on by Commissioner Serantes
5. Commissioner Graver will also ask Commissioner Grado to put together a small pamphlet regarding zoning.
- All Commissioners are encouraged to attend the training, but it is mandatory for all new Commissioners.
- Commissioner Uhas-Sauer may be able to do a tour of the area as part of this training. Details still need to be worked out
6. The Committee will not meet in July.
Meeting adjourned @ 7:01
Next Meeting is August 5, 2009 at Northwood and High Building Room 100 from 6:00 – 9:00 PM This will be a Joint meeting with Community Relations and Planning to kick off the new commission year and will include a pot luck with a similar format as the April 2009 meeting.