Code and Environment Committee Minutes, May 1, 2008
Tuesday, May 20th, 2008Code and Environment Committee Meeting Report - May 1, 2008 6:00 p.m.
Attendance: Richard Allen, Ahmed Ebady, Seth Golding, Joyce Hughes, Tom Wildman Excused: Richard Talbot
Safety - UAC Block Party Permit Guidelines
A motion was made by Tom Wildman and seconded by Ahmed Ebady to approve:
University Area Commission Block Party/Street Closure Permit Guidelines
Applicant must first obtain and abide where applicable, by all the rules and references in the (City of Columbus) Event Time Line & Check List; Recreation and Parks: Block Party/Street Closure Application; Division of Police-Special Events Unit: Special Events Permit; Division of Fire-Prevention Bureau: Temporary Event Permit; Division of Transportation Street/Sidewalk: Occupancy Permit; Refuse Collection Division: Trash Removal Plan; Department of Public Safety-License Section: Parade Permit and the Depart of Public Safety-License Section: Community Noise Permit.
University Area Commission Block Party/Street Closure Permit Guidelines requires within the boundaries of the University District (center of Fifth Avenue north to center of Glen Echo Ravine and from the Con-rail tracks west to the Olentangy River) the following:
- the permit should be approved by no less than two-thirds (2/3) of the City of Columbus recognized local community board(s) within the University Area Commission boundaries prior to the review of the University Area Commission Zoning Committee, whose boundaries are affected by permit request. The University Area Commission Zoning Committee Chair shall provide the list of such groups and their boundaries to the applicant.
- the University Area Commission Zoning Committee receives and recommends approval by a two-thirds (2/3) vote at its regularly scheduled monthly meeting, which will be held no later than fourteen (14) days prior the full University Area Commission meeting, of the City of Columbus-Recreation an Parks: Block Party/Street Closure Application. A passage by two-thirds (2/3) in favor of the applicant is required at the full University Area Commission meeting, no less than seven (7) days prior applicants event.
- Limited outdoor amplification from 10 a.m. to 9 p.m., Sunday through Thursday and from 10 a.m. to 10 p.m., Friday through Saturday, which must comply with the City of Columbus Noise Ordinance. No outdoor amplification permitted from 10 p.m. through 10:00 a.m., Sunday through Saturday.
- No Alcohol/Spirits of any kind permitted without a Ohio State Licensed Liquor Control Officer or a City of Columbus Division of Police Special Duty Officer present on permit grounds. How many such said officials are to be determined by the Columbus Division of Police-Special Events Unit Officer.
- For more than one-hundred (100) participants and/or if an arterial street is affected by the permit request, a minimum of one Columbus Division of Police Special Duty Officer is required and the applicant must seek approval with the Columbus Division of Police Special Events Coordinator.
- No advertising of the applicant’s event outside of the immediate block/community/participants where the permit is requested. This includes text-messaging and internet applications.
- a refuse and a recyclable container must be provided for every one hundred (100) square feet within the event’s boundaries, with collection of such products to be coordinated with the City of Columbus Refuse Collection Division.
- a clean-up circle after the event must include a minimum of a two (2) block radius in all directions,by which a collection of such products are to be coordinated with the City of Columbus Refuse Collection Division.
- a sanitary portable outdoor toilet and wash basin must be provided for each gender, for more than one-hundred (100) participants and must be coordinated with the City of Columbus Recreation and Parks Office of Special Events.
APPLICANT TO COMPLETE THE FOLLOWING PRIOR TO HAVING THE UNIVERSITY AREA COMMISSION SIGN
Closure Location___________________________[street to be closed]
from_______________________ [street]
to ____________________ [street]
From-Date_________________
Time:___________________ am/pm
To-Date _________________
Time: ___________________ am/pm
Purpose of Closure (type of event) _____________________________________________________
_____________________________________________________
Applicant Info:
Name____________________________________________________________________________________
Address__________________________________
City____________________ Zipcode__________
Home Phone_______________________________
Business Phone______________________________
In accordance with the University Area Commission Block Party/Street Closure Permit Guidelines, the applicant agrees to coordinate with above recommended City Departments and abide by the guidelines set forth in this document:
Applicant Signature___________________________________________
Date__________________________
University Area Commission
Zoning Chair Signature________________________________________ Date__________________________
University Area Commission
President Signature _________________________________________ Date__________________________
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Some discussion. Rick Allen wished to know who would be responsible to handle these guidelines. Tom Wildman looked into this. City Recreation and Parks handles all city requested block party permit applications and has a requirement that if such a request is applied for within the University Area Commission boundaries, the the University Area Commission must first sign off on the permit. That means, these guidelines are in house (UAC) and that one of our Committees should handle it. In the past [years ago], Zoning Committee handled the requests, therefore Tom suggested this Committee would be the logical committee to do so again. Tom further stated, that too much time is spent at the full Commission meeting discussing what should actually happen in the committee level. A guidelines to applicants would reduce the time spent in committee and at the full Commission meetings. In actuality, no time should be spent at a full Commission meeting. Only an up and down vote based on committee recommendation.
Motion was approved: (5) yeas (0) nays (0) abstencia
Code-Environment -
Letters for U-District wide quality of life issues
Tom Wildman brought up various University-District wide ‘house cleaning’ quality of life issues that could and should be addressed by the Commission yearly, whereby the duplication of the U-District Community Groups could be avoided and their times better spent with greater pressing neighborhood concerns. He suggested several letters be written to such City Departments as Transportation, City Forester, City Electric, Rumpke and 311Connect to address concerns governing street light bulb replacement, pothole filing, street tree replacement, graffiti removal and wandering trash. The following motions were made: [The UAC may have some past letters that can be used, instead of writing new ones]
A motion made by Seth Golding and seconded by Rick Allen to:
To send a letter to the Department of Transportation and 311_Connect, requesting all street and alley potholes be filled/fixed throughout the U-District boundaries presently and each Spring.
No discussion.
Motion passes: (5) yeas (0) neas (0) abstencia
________________
A motion made by Tom Wildman and seconded by Seth Golding to:
To send a letter to the City Forester and 311_Connect, requesting all UIRF street trees that have died or been removed, be replaced throughout the U-District boundaries presently and each Spring.
No discussion.
Motion passes: (5) yeas (0) neas (0) abstencia
________________
A motion made by Seth Golding and seconded by Joyce Hughes to:
To send a letter to the City Engineers Office-Electric Division and 311_Connect, requesting all street and alley lights be checked and replaced as needed throughout the U-District boundaries presently and each Autumn.
No discussion.
Motion passes: (5) yeas (0) neas (0) abstencia
________________
A motion made by Ahmed Ebady and seconded by Rick Allen to:
To send a letter to Keep Columbus Beautiful and 311_Connect, requesting all graffiti and stickers be identified and removed throughout the U-District boundaries presently and monthly, with special emphasis on the following:
- cable boxes
- utility poles
- street signs and poles
- COTA Stops
- City Right-of-way retaining walls
- railway overpasses and crossings
- bridge overpasses and abutments
- refuse containers
- fire hydrants
- sidewalks and curbs
No discussion.
Motion passes: (5) yeas (0) neas (0) abstencia
________________
A motion made by Seth Golding and seconded by Rick Allen to:
To send a letter to Rumpke and 311_Connect, requesting all recycling containers have sealable lids [snap down] to prevent wandering recyclables as paper, cardboard and plastics onto city streets, sidewalks & alleys and onto private property; for the U-District boundaries.
No discussion.
Motion passes: (5) yeas (0) neas (0) abstencia