University Area Commission

Planning Committee Meeting

May 2, 2012

7:00 PM

meeting agenda

Northwood and High Building

Agenda

1. Preparation for meeting with city May 7.

   1. Purpose

   2. Attendees

   3. Possible topics

   4. Anything we need to research/prep?

2. Updates from April meeting

1. Organization of existing documents, links etc

3. OSU Updates

   1. North Residential Project

   2. 1618 Highland

   3. East Regional Chiller Plan

4. June meeting

   1. Scheduled for June 6 - I will be out of town

   2. Re-schedule or volunteer to step in and run it?

Current Guiding Documents Running List:

This is a running list of documents I have found to date. Feel free to add to this list, but please only add documents that can be found on the web or in hard copy. I will be happy to scan any copies that folks can dig up that are not available electronically.

Preliminary Recommendations for the development of the University District: Department of City Planning, Columbus, Ohio, 1964.

Available in hard copy.

Proposals for Change: An Effort of the University Community Towards Developing a Comprehensive Plan: UCBA, 1990.

Available in hard copy.

University District Planning Study, February 1991, Provides background and rationale for zoning overlays that were put in place. Available in hard copy

University Neighborhoods Revitalization Plan. Campus Partners 1996.

http://assets.columbus.gov/development/planning/UniverNRP.PDF

A Plan for High Street: Creating a 21^st Century Main Street. Campus Partners 2000.

http://development.columbus.gov/uploadedFiles/Development/Planning_Division/Document_Library/Plans_and_Overlays_Imported_Content/APlanforHighStreet.pdf

University/High Street Development and Design Guidelines. City of Columbus 2002. http://assets.columbus.gov/development/planning/Development&DesignGuidelines.pdf

Weinland Park Neighborhood Plan. City of Columbus 2006.

http://assets.columbus.gov/development/planning/WeinlandParkPlan.pdf

Urban Commercial Overlay. City of Columbus 2005.

http://assets.columbus.gov/development/planning/UrbanCommercialOverlay.pdf

Note that the University Urban Commercial Overlay guidelines can no longer be found on the web. The link takes you to a map only. My understanding was that it was developed as the first UCO, and the documents were later combined into one “generic” UCO that could be used over the entire city.

University Area Planning Overlay. City of Columbus, No Date on document.

Assume this is the latest version of the one first developed in 1992.

http://www.columbus.gov/uploadedFiles/Development/Planning_Division/Documents_Library/University%20Area%20Planning%20Overlay%20Administration%203372.500.pdf

University Area Impact District. City of Columbus

http://development.columbus.gov/uploadedFiles/Development/Planning_Division/Documents_Library/University%20Area%20Review%20Board%203372.580.pdf

Section 3372.500 of Columbus Zoning Code. Establishes University Area Planning Overlay

http://library.municode.com/index.aspx?clientId=16219&stateId=35&stateName=Ohio

 First reading of proposed by law change:

Respectfully submitted,

David Hegley

Governance Committee Chairperson

University Area Commission | Governance Committee Report

Governance Committee notes in .doc format

11-12 UAC Proposed By Law Change Article II Section 7 (1st Reading)

Meeting Details: Wednesday April 4, 2012, Northwood and High Building, Started 6:15 PM and Ended 7:10PM 

Attendance: (P: Present, A: Absent, E: Excused, G: Guest, R: Resigned) Sharon Young (P), Bill Graver (E), Charles Robol (P), Sara Matthiesen (A), Lucas Dixon (P) and David Hegley (P)

1. Create plan to review US decennial census data per Article II, Section 1, paragraph d:
   • Based on the information provided to Commissioner Robol, there was some question to how accurate the data is.  To confirm the accuracy the Committee agreed to audit 20% of the data provided and will base it’s conclusion on those results rather than opinions not based on the data.

·       Commissioner Robol will request the raw data behind the map provided and send it to the Committee members so it can be reviewed prior to the next committee meeting.

·       The analysis results will be discussed at the next Committee meeting

1. • Preliminary review of the data provided indicates the following changes should be made:

·       District 2 needs to be decreased

·       District 4 needs to be increased

·       Following F/B was given to Commissioner Robol

1.     Add Glen Echo to District 2 in order to clean up the district map

2.     Decrease the Wieland Park area, since the population is expected to grow

1. • Changes to the districts needs to be proposed after this years elections at the July meeting for the initial reading and passed in August meeting to stay within the guideline of the by law requirements.

·       This will also require changes to the Election rules, which call out the boundaries of University Area districts.

2. Discussion on by Law change to fix change to City Code
   • Article II, Section 7 in UAC’s by-laws.  There is language that states ‘Members of the Commission shall be approved and appointed by the Mayor in accordance with Chapter 3313 of the City Code’.

·       Ordinance No. 2054.00 repealed that chapter.  The Chapter that states “all members shall be appointed by the Mayor with the concurrence of council”, is 3109.07.

·       Motion to change Article II, Section 7 from 3313 to 3109.07, made by Robol, seconded by Dixon.

·       Voting: Young – Yes, Robol – Yes, Dixon – Yes, Hegley – Yes, motion passed unanimously

·       First reading of the by law change will be made at April Commission meeting

3. Discuss next steps if UAC wants to pursue having “Standing Rules”
   • Commissioner Robol, provided language to for a new by law to create and manage standing rules. 

·       The Committee did not take action this month in order to further review the language.

3. • Commissioner Robol expressed interest in proposing this by law to the full Commission without an endorsement from the Governance Committee. 

·       There is nothing in the by laws to preclude this other than it will require another Commissioner to second the motion for a first reading to take place.   

·       This should also be brought up separate from the Governance Committee report.

·      Commissioner Hegley requested the language be changed to Article VII and move the existing article VII to Article VIII to keep the Amendment section at the end of the by laws.  Also, to confirm with City Attorney’s office representative Steve Dunbar to see if the Commission can have a by law that requires the Commission to pay fines to anyone who reports a violation of the proposed new by law.

4.     New items:

·      Next month the Committee was asked to review Election Rules change for the number of polling places required.

·       Note: Per UAC by laws Article VI, Section 9 paragraph C, no changes to the election rules can be made 45 days prior to the election or 30 days after the elections, so no change can be proposed at this time only discussed for future activity

Next Governance Committee Meeting is Wednesday May 2, 2012 in Room 100, Northwood & High Building, starting at 6:00 PM.

 Download in .doc format

University Area Commission

Planning Committee Meeting

April 4, 2012

7:00 PM

Northwood and High Building

Agenda

1. Density in the University District – continuing the discussion

2. Notes from March meeting:

1. Issues with variance requests

   1. Need to unify information, make it clear what is in place and what is just background materials

   2. Recommendation to have student organize, describe and provide links to all information. (Chuck Robol to have student contact chair of Planning Committee)

   3. Need to scan and provide links to some documents that are not on line (for Example, the University District Planning Study from 1991)

   4. Documents should not include current zoning code text, as zoning code changes frequently, but instead provide links to the current zoning online which would be most current.

2. Larger planning effort for University area

   1. Commission needs to let City of Columbus Planning Division know that we are interested in persuing a larger planning effort to help unify all of the individual efforts.

   2. Planning Division would need to know that there is a “sponsor” in place for this effort – could be UAC.

   3. Talk to Kevin Wheeler about developing a strategy for this effort.

3. Issues with BZA and Graphics commission not respecting opinion of UAC

   1. Zoning staff need training on what zoning is in place and required rationale for granting variances

   2. Chair of zoning Keeney to set up meetings with appropriate staff (Chris Presutti and Dick Makeley about this issue

   3. Need to have a show of force from UAC at BZA and Graphics commission hearings.

3. What next steps do we want to take?

Current Guiding Documents Running List:

This is a running list of documents I have found to date. Feel free to add to this list, but please only add documents that can be found on the web or in hard copy. I will be happy to scan any copies that folks can dig up that are not available electronically.

Preliminary Recommendations for the development of the University District: Department of City Planning, Columbus, Ohio, 1964.

Available in hard copy.

Proposals for Change: An Effort of the University Community Towards Developing a Comprehensive Plan: UCBA, 1990.

Available in hard copy.

University District Planning Study, February 1991, Provides background and rationale for zoning overlays that were put in place. Available in hard copy

University Neighborhoods Revitalization Plan. Campus Partners 1996.

http://assets.columbus.gov/development/planning/UniverNRP.PDF

A Plan for High Street: Creating a 21^st Century Main Street. Campus Partners 2000.

http://development.columbus.gov/uploadedFiles/Development/Planning_Division/Document_Library/Plans_and_Overlays_Imported_Content/APlanforHighStreet.pdf

University/High Street Development and Design Guidelines. City of Columbus 2002. http://assets.columbus.gov/development/planning/Development&DesignGuidelines.pdf

Weinland Park Neighborhood Plan. City of Columbus 2006.

http://assets.columbus.gov/development/planning/WeinlandParkPlan.pdf

Urban Commercial Overlay. City of Columbus 2005.

http://assets.columbus.gov/development/planning/UrbanCommercialOverlay.pdf

Note that the University Urban Commercial Overlay guidelines can no longer be found on the web. The link takes you to a map only. My understanding was that it was developed as the first UCO, and the documents were later combined into one “generic” UCO that could be used over the entire city.

University Area Planning Overlay. City of Columbus, No Date on document.

Assume this is the latest version of the one first developed in 1992.

http://www.columbus.gov/uploadedFiles/Development/Planning_Division/Documents_Library/University%20Area%20Planning%20Overlay%20Administration%203372.500.pdf

University Area Impact District. City of Columbus

http://development.columbus.gov/uploadedFiles/Development/Planning_Division/Documents_Library/University%20Area%20Review%20Board%203372.580.pdf

Section 3372.500 of Columbus Zoning Code. Establishes University Area Planning Overlay

http://library.municode.com/index.aspx?clientId=16219&stateId=35&stateName=Ohio

University Area Commission – Governance Committee

Agenda – April 4, 2012

Governance Committee Agenda in .doc format

According to Article IV Section 7: The Governance Committee shall:

a. Implement these by laws and elections rules as required;

b. Research the effectiveness and applicability of these by laws and make recommendations to the Commission for amendments to the by laws;

c. Conduct the orientation of new commissioners;

d. Coordinate the internal activities of the Commission.

Agenda

1. Create plan to review US decennial census data per Article II, Section 1, paragraph d:

   • • All districts shall have resident populations within 10% of the average district population as determined by the most recent decennial US Census of population. If necessary to restore balance, district boundaries shall be reviewed and modified by the Commission within a year of the release of new decennial US Census data.

     • Commissioner Robol will bring the initial data he had run and we will discuss if there are other ways we would like to see the data for the area.

2. Discussion on by Law change to fix change to City Code

   • Article II, Section 7 in UAC’s by-laws.  There is language that states ‘Members of the Commission shall be approved and appointed by the Mayor in accordance with Chapter 3313 of the City Code’.

     • That chapter was repealed by Ordinance No. 2054.00.  The Chapter that states “all members shall be appointed by the Mayor with the concurrence of council”, is 3109.07.

3. Discuss next steps if UAC wants to pursue having “Standing Rules”

   • Procedure to create / maintain / suspend them

   • Anyone having ideas on how they would like the Commission to proceed on these is strongly encouraged to attend this meeting; this will be the last time this topic will be scheduled for discussion.

Committee Members 2011-2012 Commission Year

Note: Agenda subject to change

Standing Rules

Definition: Rules, which are related to the details of the administration or policy of a society, rather than to parliamentary procedure and which can be adopted or changed upon the same conditions as any ordinary act of the society.

Key Points:

1. Generally adopted individually if and when the need arises

2. Based on the specific need of the organization to accomplish a specific purpose for which the rule is adopted

3. Remain in effect until rescinded or amended

4. Can be suspended temporarily by a majority vote at future sessions for the duration of the session. This is done with incidental main motion as long as no other business is on the floor.

5. Normally only supplied to the officers of the society in order for them to perform their duties in accordance with the polices adopted by the membership. (I recommend they are shared with all members)

Requirements to adopt: Majority vote at any business meeting without prior notice

Requirements to amend: Majority vote with notice, two-thirds vote without notice, or majority of the entire membership

Requirements to suspend: Can’t be suspended if application is outside a meeting: can be suspended for the particular session by majority vote if application is in a meeting

Where to record standing rules: Can be printed under a separate heading in the same document that contains the by laws

]]> http://universityareacommission.info/2012/04/10/university-area-commission-%e2%80%93-governance-committee-agenda-%e2%80%93-april-4-2012/feed/ http://universityareacommission.info/2012/04/03/agenda-for-monday-april-2-2012-meeting-of-the-uac-zoning-committee/ http://universityareacommission.info/2012/04/03/agenda-for-monday-april-2-2012-meeting-of-the-uac-zoning-committee/#comments Tue, 03 Apr 2012 00:15:45 +0000 admin http://universityareacommission.info/2012/04/03/agenda-for-monday-april-2-2012-meeting-of-the-uac-zoning-committee/ Agenda for Monday, April 2, 2012 meeting of the UAC Zoning Committee:

Download in .PDF format

6 PM – Committee executive meeting at Pride Center.
6:30 PM – We have one zoning applicant on the agenda:

1.
1644 N. High Street – request for a Council Variance to change the first floor to residential
in a C4 Zone (Section 3356.03). The other variance request is to allow the existing setback
which is greater than the allowed 10 feet (Section 3372.604). The building was originally
constructed as apartments and changed to retail.

We will meet at the Pride Center at 248 E. 11 Avenue. Please enter the facility at the rear.
Applicants should arrive at 6:30 PM and wait in the foyer. I have forwarded your plans to our
committee. But, please bring BZA applications, photos, and other support materials to best present
your case. There are seven Zoning Committee members.
A vote will be taken at this evening’s Zoning Committee Meeting on each request for variance, and
the results will be sent to the University Area Commission (UAC). Applicants will present at the next
UAC meeting on April 18, 2012, where a vote will be taken by the entire Commission. The results of
that vote and a recommendation will be forwarded to the Columbus Board of Zoning Appeals (BZA)
for a final vote.
If you have any questions, please call or email.
Thank you,
Susan Keeny
Zoning Committee
slmkeeny@hotmail.com
cell: (937) 479-0201

This is great opportunity for you to help shape the future of our community.  Residents of the University District are encouraged to participate by voting and/or declaring candidacy for open Commissioner seats.

Prospective candidates should read the By-Laws and Election Rules of the Commission.
Candidates are reminded that if successfully elected, a commitment must be made to attend at least two monthly committee meetings in
addition to the monthly Commission meeting held on the third Wednesday of each month, at 6:30 pm.

Candidates must be 18 years of age or older and reside within the voting district that they wish to represent (see enclosed map), as of April 1, 2012. They need not be registered voters in Franklin County.
Detailed District Map

A list of positions to be filled and deadlines for the election process is available here.
Download UAC 2012 Election Packet

Download in Microsoft .doc Format

University Area Commission

7:00 PM

Northwood and High Building

Agenda

1. Update from Campus Partners on plans for East of High

2. Density in the University District – the beginning of a discussion

Possible discussion topics

1. Where might higher density be appropriate?

2. What criteria should be used to evaluate higher density proposals in appropriate locations?

3. What regulations, guidelines and standards would be affected?

4. What process should be used to implement recommended changes?

5. Other ideas, concerns, questions to be explored?

Download in Microsoft .doc Format

University Area Commission

Planning Committee Meeting

February 1, 2012

7:00 PM

Northwood and High Building

Notes

Present:

John Risteter

Susan Keeny

Dave Hegley

Pasquale Grado

Jonathon Nutt:

Absent:

Joaquin Serantes

Bill Graver

Guests:

Doug A.

Erin Prosser

Laura Bidwa

Dick Talbot

Paul Kwapich

1. Update from Campus Partners on plans for East of High

Doug Aschenbach presented the goals and long term plans for Campus Partners East of High

1. Gateway has been successful in driving a significant investment north of Gateway, but not much investment has occurred to the south, with the exception of the new Kroger. This area still suffers from crime issues, code issues and buildingcondition issues.

2. CP wanted to protect their investment in Gateway by spurring improvements south of this complex.

3. The OSU BoT authorized $5M to purchase property

4. Doug handed out a map to illustrate current ownership

5. Short Term Plan:

6. The original short term plan was not to assemble and redevelop but renovate existing structures and lease for investment

7. It was discovered that the properties in worse condition than originally believed, CP attempted to improve the properties and offset costs with leases, but the properties would lose money, so there was no sense in re-investing.

8. Many of the properties were later infill from the 1960s – 1970s, but a few were older and had more typical character.

Long Term Plan

I. CP owns 6 acres in the area.

10. REI issued last Feb for several sites, including the ones south of Gateway.

11. CP received 27 proposals – which ranged from housing to commercial to hotels to transit hubs.

12. The University put pause on this initiative to better understand how these could align with broader University needs including:

13. (space needs, Framework live/work principles, etc).

14. Freidl Boehm was engaged to look at bigger ideas from east of High to I-71.

15. Some of the types of broader University needs include:

• Faculty and staff housing close to campus (Framework live/work principles

• Administrative office space

• It was noted that there is strong interest in living in Weinland Park - over 90 calls were received for homes developed by Waggenbrenner (cost: $150,000K; size: 2500 SF)

P. The timing of sharing the RFI proposals with UAC – depends on process and how the university wants to move forward.

Q. Some proposals received were higher along high street but most were probably not more than three stories behind High street.

R. Applicants were provided information on existing zoning codes, design guidelines and planning documents.

2. Density in the University District – the beginning of a discussion

1. An idea was proposed to establish a consortium representing the various organizations in the U Area to establish a single intake point to help guide developers as to what the issues and concerns of these organizations are.

2. Several agreed this would be a good idea

3. It was agreed that that there is a need to clarify roles – who takes lead on issues – particularly with respect to the UARB vs. UAC Zoning committee.

4. It was also discussed that there are a large number of documents relating to the U Area. There is overlap between some of these and a lot of confusion about what governs and which documents override others when there are conflicts. See list of documents at the end.

5. It appears that there are four areas for discussion:

• Role and responsibilities of existing orgs

• Process – portal

• Planning documents – revisit and clarify

• Code change

• Context – how has the district changed in all of the above.

  • How much density do we need?

  • How do we decide if that is the good thing to do?

F. Sharon and Susan have contacted Dan Ferdleman for training on the various planning documents. It is recommended that we have a super committee meeting in March and use this as one of our trainings.

G. There are currently two overlays in place. They have been tweaked over time to address three areas:

• Evans Scholar and similar group housing

• Houses of religious denominations that were in fact rooming houses that were located where these are not allowed.

• Bars – impact on area north of Lane

H. Several attendees expressed concern with the following:

• A lack of the 4 community orgs working together.

• Lack of representation by UAC or community organization at BZA, thus our voting down of variances is overuled

• We are not the only commission that has seen this happen – Harrison West and Clintonville have been overuled by BZA as well.

• It was recommended that we get a copy of a white paper written by Steve Sterrett

• At one time there was a proposal to include Lane Ave. in UARB. Should this be revisited?

I. Some questions to think about in reviewing high density projects:

• Are they economic driven or are they in response to changes in our economy/culture – more bikes, more walking, more interest in urban living?

• Are these projects necessary?

Current Guiding Documents List:

These are the documents I have found to date. Several attendees referenced earlier documents which I could not find on the web, including several from the early 1990’s. I have only listed the ones here that I have seen an actual hard copy of. Feel free to add to this list, but please only add documents that can be found on the web or in hard copy. I will be happy to scan any copies that folks can dig up that are not available electronically.

Preliminary Recommendations for the development of the University District: Department of City Planning, Columbus, Ohio, 1964.

Available in hard copy.

Proposals for Change: An Effort of the University Community Towards Developing a Comprehensive Plan: UCBA, 1990.

Available in hard copy.

University Neighborhoods Revitalization Plan. Campus Partners 1996.

http://assets.columbus.gov/development/planning/UniverNRP.PDF

A Plan for High Street: Creating a 21^st Century Main Street. Campus Partners 2000.

http://development.columbus.gov/uploadedFiles/Development/Planning_Division/Document_Library/Plans_and_Overlays_Imported_Content/APlanforHighStreet.pdf

University/High Street Development and Design Guidelines. City of Columbus 2002. http://assets.columbus.gov/development/planning/Development&DesignGuidelines.pdf

Weinland Park Neighborhood Plan. City of Columbus 2006.

http://assets.columbus.gov/development/planning/WeinlandParkPlan.pdf

Urban Commercial Overlay. City of Columbus 2005.

http://assets.columbus.gov/development/planning/UrbanCommercialOverlay.pdf

Note that the University Urban Commercial Overlay guidelines can no longer be found on the web. The link takes yo to a map only. My understanding was that it was developed as the first UCO, and the documents were later combined into one “generic” UCO that could be used over the entire city.

University Area Planning Overlay. City of Columbus No Date on document.

Assume this is the latest version of the one first developed in 1992.

http://www.columbus.gov/uploadedFiles/Development/Planning_Division/Documents_Library/University%20Area%20Planning%20Overlay%20Administration%203372.500.pdf

University Area Impact District. City of Columbus

http://development.columbus.gov/uploadedFiles/Development/Planning_Division/Documents_Library/University%20Area%20Review%20Board%203372.580.pdf

Section 3372.500 of Columbus Zoning Code. Establishes University Area Planning Overlay

http://library.municode.com/index.aspx?clientId=16219&stateId=35&stateName=Ohio

University Area Commission | Governance Committee Report

Meeting Details: Wednesday November 2, 2011, Northwood and High Building, Started 6:40 PM and Ended 8:55 PM

Attendance: (P: Present, A: Absent, E: Excused, G: Guest, R: Resigned) Sharon Young (P), Bill Graver (A), Charles Robol (P), Sara Matthiesen (P), Lucas Dixon (P) and David Hegley (P), Susan Keeny (G), Laura Shinn (G), Miles Curtis (G)

Items Discussed:

Reminder this was mandatory training for all new commissioners and an official committee meeting. Any new Commissioner who did not attend the training must now get 4 hours of training from the City of Columbus within 6 months from the date of their appointment, failure to do so constitutes resignation from the Commission per UAC by laws Article II, Section 7, paragraph c.

1. Ohio Sunshine Law Key Points:

• All Commission meetings and Committee meetings are open to the public and

1. • Require a set time with notice given to the public and

   • Minutes must be taken

   • Clarified that committee meetings can exclude the public unless they go into Executive session.

• Commissions can be sued for violating the open meetings act

• Email when business of the Commission is discussed is a public record

• Public Office is defined as: Performing Public service and receives public funds

• There is a procedure for requesting and responding to requests for public records, note, requests do not have to be in writing

• Clarified publishing how each Commissioner’s vote must be recorded in the public record.

• Defined the content of Minutes:

1. • A public body must keep full and accurate minutes of its meetings. Those minutes do not have to be a verbatim transcript of the proceedings, but they must include enough facts and information to permit the public to understand and appreciate the rationale behind the public body’s decisions. Because executive sessions are not open to the public, the meeting minutes need reflect only the general subject matter of the executive session, via the motion to convene the session for a permissible purpose or purposes.

   • Discussed we should go back to having the formal speaker slips and make sure they are turned into the recording Secretary so correct names and topics can be entered into the minutes.

     • Also provide a sign in sheet for anyone who wants to get more information from the Commission.

2. Robert’s Rules of Order:

• Purpose:

• Allows decisions to be made without confusion

• Requires debate on a motion and not an individual

• Justice for all – every vote carries the same weight

• Only one item can be debated at a time

• Only direct discussion of a motion to the Chair, even when you have a question fro someone else, these highlights that you are discussing a motion and not attacking an individual

• Abstaining From Voting According To Robert’s Rules Information taken from (Robert’s Rules for Dummies)

• It is everyone’s duty to vote when you have an opinion, but you can’t be forced to vote. Everyone has the right to remain neutral. In fact, some situations demand you refrain from voting even if you have a legal right to vote.

• You should abstain from voting whenever you have an interest in the outcome that directly affects you personally or monetarily in a manner not shared by the other members of your group. The key here is that the other members don’t share your interest.

• Example: It is OK for you to vote in favor of holding a banquet, even though you have a direct personal interest. You benefit from having the association buy you dinner. But so does everyone else. However, if the motion decides whether to give your company the catering contract, good form compels you to abstain from voting.

• The abstention rule is a should rule. Just as you cannot be forced to vote, you can’t actually be forced to vote, you can’t actually be compelled not to vote. As a voting member, you can vote to swing the contract your way, but it’s bad form if you do.

• Motions

• Amending a motion

• Anyone can amend a motion

• Once amendment is made you can only discuss the amendment, until voted up or down to accept the amendment

• Once a motion is made, it belongs to the body, and must be voted up or down.

• I move the previous question , commonly used is I call the question.

• Means lets stop talking and vote.

• To do this there must be a 2/3 vote to end debate

• Friendly Amendment: Any amendment the (or any other motion) appears to the chair to be uncontroversial.

• Motion to postpone indefinitely: This is a subsidiary motion, which is applied directly to the pending main motion. The purpose of this motion is to diffuse potentially damaging motions. It is also used to kill a motion. Once this motion is made debate on the main motion is still open for discussion.

• Motion to postpone to a certain time (definitely): This motion does not kill the motion, only reschedules its consideration.

• Motion to Lay On the Table: The motion to Lay on the Table is often confused with the motion to Postpone to a Certain Time. The purpose of the motion to Lay on the Table is to enable an assembly, by majority vote and without debate, to lay a pending question aside temporarily in order to take up something else of immediate urgency.

3. University Area Commission By Laws (Key areas):

• We discussed creating a standing rule to allow the Zoning chair to represent the Commission @ BZA rather than making it part of our by laws.

1. GENERAL PROVISIONS

Section 4

Section 5

Section 6 d-f

2. MEMBERS

Section 1 a-c

Section 2

Section 5

Section 6 1^st paragraph + c

3. MEMBERS

Section 1 a-b

Section 6

4. MEETINGS

Section 1 a-b

Section 2 a-e

Section 4

Section 5

Section 7

5. COMMITTEES

Section 1 d, e, f, g i

Section 2

Section 9

Section 10

6. ELECTIONS

Section 1

Section 8

Section 9

7. AMENDMENT

4. Reviewed Columbus City Code Specifically these areas in detail:

Chapter 3109 - AREA COMMISSIONS— PROCEDURES FOR ESTABLISHMENT

3109.07 - Commission members.

3109.09 - Terms.

3109.10 - Vacancies.

3109.12 - Appointment delay.

3109.14 - Functions and duties.

University Area Commission | Governance Committee Report

Meeting Details: Wednesday December 7, 2011, Northwood and High Building, Started 6:12 PM and Ended 6:58PM

Attendance: (P: Present, A: Absent, E: Excused, G: Guest, R: Resigned) Sharon Young (E), Bill Graver (A), Charles Robol (P), Sara Matthiesen (E), Lucas Dixon (P) and David Hegley (P)

Items Discussed:

There was not a quorum so no business could take place.

1. Discussed “Standing Rules” and how they could be used by the University Area Commission

   • Explanation of what these are:

Definition: Rules, which are related to the details of the administration or policy of a society, rather than to parliamentary procedure and which can be adopted or changed upon the same conditions as any ordinary act of the society.

Key Points:

1. Generally adopted individually if and when the need arises

2. Based on the specific need of the organization to accomplish a specific purpose for which the rule is adopted

3. Remain in effect until rescinded or amended

4. Can be suspended temporarily by a majority vote at future sessions for the duration of the session. This is done with incidental main motion as long as no other business is on the floor.

5. Normally only supplied to the officers of the society in order for them to perform their duties in accordance with the polices adopted by the membership. (I recommend they are shared with all members)

Requirements to adopt: Majority vote at any business meeting without prior notice